Monthly Bookkeeping · Carbondale, PA
Still waiting on last month’s books? Yours will be closed by the 10th. Guaranteed.
Pioneer City Bookkeeping is a local bookkeeping company for Carbondale, the Upvalley, and all of Lackawanna County. Flat monthly prices, published right on this page. A named bookkeeper who answers. And your books are always yours: export everything, one click, free, forever.
Free. No contract. A straight answer and a written price before any work starts.
Sound familiar?
Your books should not be a mystery you solve every April
It is not you. Most firms around here treat bookkeeping as a side job to tax season, so your books wait. And the big online services answer to nobody: the biggest one shut down overnight and took 35,000 businesses’ books with it.
“I sent everything in January. It is April and I am still waiting on my books.”
“Every few months it is a new person, and I am explaining my whole business all over again.”
“I found out at tax time that nothing had been right all year.”
“I run the whole shop. When exactly am I supposed to do the books too?”
Here is the part nobody tells you: your books only help you if they are closed every month. A closed month means every dollar in and out is matched to the bank and put in its place. Skip that, and your profit number is a guess, your tax bill is a surprise, and a bank loan is a scramble.
Closing your month, on a date you can circle on the calendar, is the whole job. So that is the job we built the company around.
How we work
The Pioneer Close
The same monthly rhythm, every month, for every client. It is why we can put the close date in writing and nobody else around here will.
Your statements come in. Upload them to the portal, or we chase them for you. You were not put on this earth to forward PDFs.
Your month is closed. Every transaction matched to the bank, every account reconciled. Not "mostly done". Closed.
Your report lands: what came in, what went out, what you made. One page, plain English, no jargon.
The guarantees
In writing, on every engagement letter
Not marketing promises. Terms.
A named bookkeeper who does not change
You work with the same person every month. Not a queue, not a rotation.
Books closed by the 10th
Get us your statements by the 5th and your month is closed by the 10th. If we miss it and it is our fault, that month is free.
Your data leaves with you
One click exports everything you own, in files QuickBooks can read. Free, forever, even after you cancel.
Month to month
No contract, no prepay, no cancellation fee. We earn next month every month.
We fix our own mistakes free
And we are the ones who tell you about them, in plain English.
Your price is locked for 12 months
Any change after that comes with 60 days written notice.
Find out where your books stand.
It costs nothing. You get a straight answer and a written price, and then you decide. That is the whole deal.
Plain prices
Flat monthly prices, published on purpose
Nobody around here prints their prices. We think that is exactly the problem. Month to month, cancel anytime, and every plan starts with the free look.
Essentials
Self-employed, small trades, a single rental LLC
Up to about 100 transactions a month, 1 or 2 accounts
- Every transaction matched to the bank
- Monthly profit and loss, in plain English
- Client portal for uploads and reports
- Year-end package your tax preparer imports directly
Standard
Busy trades, small restaurants, growing shops
Up to about 300 transactions a month, up to 4 accounts
- Everything in Essentials
- Vendor and loan schedules
- A quarterly call to walk through your numbers
Full
Restaurants, bars, high-volume businesses
300+ transactions, multiple accounts, point-of-sale and payroll imports
- Everything in Standard
- Weekly transaction cadence
- Sales-tax-ready reporting
- Priority response
Rental properties
$250/month covers up to 3 LLCs. Add more for $40/month each. One login, all your companies.
PA sales tax
Add $100/month on any plan and we prepare and file your sales tax every month, straight from the books. The number we file is the number in your ledger.
Behind on your books?
Catch-up starts at $500 flat for 1 to 3 months behind. Bigger jobs get a written quote before any work starts. No surprise fees, ever.
Who we serve
Built for the businesses that keep this valley running
Restaurants and bars
Point-of-sale deposits, tips, vendor runs, sales tax. We keep it all straight, weekly.
Landlords and rental LLCs
Every property in its own set of books, one flat price, one login. Stop paying software by the LLC.
Plumbers, electricians, the trades
You hate the paperwork. Good. Send us the statements and never think about it again.
Self-employed and solo
One account, one clean monthly report, and a tax season with no January panic.
Getting started
What working with us looks like
We take a free look
Send us your bank statements or connect through the portal. We tell you exactly where your books stand and quote any catch-up in writing before a dollar is spent.
We close your month by the 10th
Statements in by the 5th, books closed by the 10th. Every dollar matched to the bank, every month.
You read one plain-English report
What came in, what went out, what you made. At year end, your tax preparer gets a package they can import directly. No re-keying, no shoebox.
You are not the owner who is behind on the books anymore. You are the owner who knows their numbers by the 10th.
Straight answers
The questions everyone asks first
Do you do my taxes?
No, and that is on purpose. We keep your books. At year end you get a tax-ready package your preparer imports directly. If you do not have a preparer, we will point you to a trusted local tax office.
Do I need QuickBooks?
No. Your books live in our client portal, included in every plan. If you ever leave, one click exports everything in files QuickBooks can read.
What if I am a year or more behind?
That is most of the people who call us. We look at your statements free, quote the catch-up in writing, and most catch-ups are done within 3 weeks of getting your statements.
What does it cost to find out where I stand?
Nothing. The free look is free. You get a straight answer about where your books stand and a written price before any work starts.
What happens if I cancel?
You stop paying and you take everything with you. Export is one click, free, forever. Your books are yours, not ours.
The free look
Get a free look at your books
Tell us a little about your business. You will hear back within one business day with a straight answer and, if you want one, a written price. No obligation, no contract.
Based in Carbondale, PA. Serving Carbondale, the Upvalley, and all of Lackawanna County, in person and through the client portal.
The free look is exactly that: we review your statements, tell you where your books stand, and quote any work in writing before it starts.
Everything you share stays private and stays yours. If we work together, every guarantee on this page goes in your engagement letter.